Florida
Buyer agreement tracking built for Florida agents.
Florida is one of the highest-volume real estate markets in the country — and one of the easiest places to lose a deal because an agreement lapsed. ExactCircle tracks every buyer representation agreement, reminds you before they expire, and keeps a complete audit trail for FREC compliance.
Why Florida agents can't track agreements in email.
Between seasonal buyers, high transaction volume, and new NAR settlement requirements, a spreadsheet isn't cutting it anymore.
Seasonal buyers make expirations dangerous
Florida's seasonal market means buyers come and go. A snowbird signs in January, goes back north in April, returns in October — and the agreement expired in July. That's a lost commission nobody saw coming.
NAR settlement changed the game
Since August 2024, written buyer agreements are required before touring property. Florida's 230,000+ licensees are all adjusting — the agents who track agreements properly will keep more deals.
High volume means more to lose
Florida consistently ranks in the top 3 states for real estate transactions. More deals means more agreements to track, more expiration dates to remember, and more opportunities for one to slip through.
How ExactCircle works for Florida compliance.
Upload FAR/BAR forms directly
Store signed Exclusive Buyer Brokerage Agreements and Transaction Broker agreements in a private, encrypted vault. One PDF per agreement, instantly retrievable.
Automatic expiry reminders
Get emailed 7 days, 3 days, and on the day an agreement expires. Critical for managing seasonal buyers who may not respond quickly.
Broker-ready audit trail
Every create, edit, upload, and reminder is logged with a timestamp. When your broker requests documentation for FREC compliance, it's a 10-second export.
Florida buyer agreements at a glance
Key things every Florida agent should know about buyer representation — and how ExactCircle helps.
- Common forms
- FAR/BAR Exclusive Buyer Brokerage Agreement. Also used: Transaction Broker Notice (required by F.S. 475.278). ExactCircle stores both.
- Brokerage relationships
- Florida recognizes Transaction Broker (default), Single Agent, and No Brokerage. Written disclosure is required — ExactCircle tracks the signed agreement regardless of relationship type.
- Termination date
- Must include a definite expiration. Post-NAR settlement, this is non-negotiable. ExactCircle sends 3 automatic reminders before expiry.
- Compensation disclosure
- The agreement must specify compensation terms. Your signed PDF in ExactCircle serves as proof of agreed terms.
- Regulatory body
- Florida Real Estate Commission (FREC), under the Department of Business and Professional Regulation (DBPR).
This is not legal advice. For Florida-specific guidance, consult your managing broker or visit myfloridalicense.com.
Questions from Florida agents
Does ExactCircle handle Transaction Broker agreements?+
Yes. ExactCircle tracks any signed agreement with a start date, end date, and client. Whether it's an Exclusive Buyer Brokerage Agreement or a Transaction Broker disclosure, you can upload and track it.
What about dual agency disclosures?+
Florida uses transaction brokerage rather than dual agency. You can upload any related disclosures alongside the buyer agreement, though ExactCircle is purpose-built for tracking agreement dates and expirations.
Can I track agreements for multiple offices?+
On the Solo plan, each agent manages their own dashboard. The Team plan ($99/mo) supports up to 5 agents with shared agreement visibility and broker CC on reminders. For larger offices, contact us about the Brokerage plan.
How much does it cost?+
Solo plan is $29/mo. Team plan is $99/mo. No contracts, cancel anytime.
Ready to track your Florida agreements?
15-minute demo. Bring one signed PDF — we'll show you the full flow.