Never lose a deal because an agreement expired.
ExactCircle tracks every Buyer Representation Agreement from signature to close. Automatic reminders, a secure PDF vault, and a complete audit trail, so you keep the commission and stay compliant.
- $29/month, cancel anytime
- 30-day money-back guarantee
- Your data stays private
Agreements
12 active · 3 expiring soon
Sarah & Mike Chen’s agreement expires in 3 days.
The problem
Most agents track agreements in email, memory, and a shared Google Sheet.
Then a buyer goes quiet, comes back three months later, and signs with someone else, because nobody noticed the agreement had lapsed. You did the work and the paperwork ran out before the deal did.
Silent expirations
Nothing warns you when one runs out. You find out when the buyer closes with someone else.
Scattered PDFs
Signed copies end up in Gmail, Dropbox, DocuSign, and a camera roll. Finding one is its own errand.
Compliance risk
Written buyer agreements are required now, and your broker has to be able to verify yours.
Features
One job, done properly.
ExactCircle is not a CRM and will not try to become one. It tracks buyer agreements from signature to close, and that is the whole product.
Automatic expiry reminders
Emails at 7 days, 3 days, and on the day. No calendar to maintain.
Secure PDF vault
Private, encrypted storage. One-click retrieval when your broker asks.
Status at a glance
Active, expiring soon, and expired, color-coded on one dashboard.
Complete audit trail
Every create, edit, and reminder logged with timestamps.
Broker-ready proof
Export any agreement and its history as a clean PDF in seconds.
Up and running in minutes
Import your first 10 agreements in about five minutes, roughly 30 seconds each. There is nothing to learn first and nothing to migrate.
How it works
Upload it, then forget about it.
Upload the signed PDF
Drag and drop. Fill in client name, start date, and end date. Takes about 30 seconds.
We watch the dates
ExactCircle emails you 7 days out, 3 days out, and on the expiry day, without you doing anything.
Close or renew
Extend with a new agreement or mark it closed. Audit trail keeps a complete record.
Post-NAR compliance
Written buyer agreements are mandatory. Your paper trail should be automatic.
Since the 2024 NAR settlement, an agent with MLS access needs a written agreement with a buyer before touring, and brokers have to be able to verify it. ExactCircle is built for the moment that request lands, when the answer is already organized and one click away.
- Produce any signed agreement in one click
- A timestamped record of every change
- Files stay private and encrypted
- Only you can ever see your clients' data
Send me the signed Chen buyer agreement and its full history.
Your broker · 9:42 AM
- CreatedMar 2, 2026
- Reminder sent · 7-dayApr 25, 2026
- Exported with full historyJust now
Your state’s rules, not generic advice.
The forms differ by state, and so do the clocks. A Texas showing form can expire in 14 days. A Florida agreement can lapse while your buyer is up north for the summer.
Why we built this
“The same story kept coming up. A buyer goes quiet, comes back months later, and signs with another agent, because the agreement lapsed and nobody was watching the date. The work was already done. The paperwork just ran out first, and that is a fixable problem.”
It tracks buyer agreements from signature to close. That is the only thing it does. We're onboarding our first agents now and shaping each release around what they tell us.
Questions
The ones agents actually ask before signing up.
How much does it cost?
$29/month per agent, billed securely through Lemon Squeezy. No contracts, and you can cancel anytime from your billing page. If it hasn't earned its keep in the first 30 days, email us and we'll refund you in full. Teams of 5 or more have their own plan on the pricing page.
Is my client data secure?
Signed PDFs live in a private, encrypted store and are served only through short-lived links. Every account is isolated at the database level, so no agent can ever see another agent's records.
Do I have to switch CRMs?
No. ExactCircle isn't a CRM and won't try to replace one. It tracks buyer agreements alongside whatever tools you already use.
How do the reminders work?
Add an agreement's end date and ExactCircle emails you 7 days out, 3 days out, and on the expiry day. There's no calendar to maintain.
Why does this matter now?
Since the 2024 NAR settlement, written buyer agreements are required before touring and brokers must be able to verify them. ExactCircle keeps every signature stored and every expiration tracked.
How long does setup take?
About five minutes. Create an account, add your active agreements (roughly 30 seconds each), and you're done.
Ready to stop tracking agreements in spreadsheets?
$29/month, cancel anytime. Or book a 15-minute demo and see it against your real pipeline first.
- Cancel anytime
- 30-day money-back guarantee
- 5-minute setup