Never lose a deal because an agreement expired.
ExactCircle tracks every Buyer Representation Agreement from signature to close. Automatic reminders, a secure PDF vault, and a complete audit trail — so you keep commissions and stay compliant.
- No credit card
- Free during early access
- Your data stays private
Agreements
12 active · 3 expiring soon
Sarah & Mike Chen’s agreement expires in 3 days.
The problem
Most agents track agreements in email, memory, and a shared Google Sheet.
Then a buyer ghosts, comes back three months later, and signs with another agent — because no one noticed the agreement lapsed. That’s a five-figure commission evaporating because of an admin gap, not a performance problem.
Silent expirations
Agreements lapse with zero notice. You find out when the buyer closes with someone else.
Scattered PDFs
Signed copies live in Gmail, Dropbox, DocuSign, and phone camera rolls. Finding one takes 20 minutes.
Compliance risk
Post-NAR settlement, written buyer agreements are mandatory. Brokers need proof, fast.
Features
Every tool you need. Nothing you don’t.
ExactCircle is not a CRM. It does one job and does it better than any generic tool — tracking buyer agreements from signature to close.
Automatic expiry reminders
7-day, 3-day, and same-day emails — you never touch a calendar.
Secure PDF vault
Private, encrypted storage. One-click retrieval when your broker asks.
Status at a glance
Active, expiring soon, expired — color-coded on one dashboard.
Complete audit trail
Every create, edit, and reminder logged with timestamps.
Broker-ready proof
Export any agreement and its history as a clean PDF in seconds.
Up and running in minutes
Import your first 10 agreements in under 5 minutes — about 30 seconds each. No training, no migration project.
How it works
Three steps. No training required.
Upload the signed PDF
Drag and drop. Fill in client name, start date, and end date. Takes about 30 seconds.
We watch the dates
ExactCircle emails you 7 days out, 3 days out, and on expiry day. You do nothing.
Close or renew
Extend with a new agreement or mark it closed. Audit trail keeps a complete record.
Post-NAR compliance
Written buyer agreements are mandatory. Your paper trail should be automatic.
Since the 2024 NAR settlement, every MLS-accessing agent must have a written agreement with a buyer before touring — and brokers are on the hook to verify it. ExactCircle is built for exactly that moment: when a compliance request lands, the answer is already organized and one click away.
- Produce any signed agreement in one click
- A timestamped record of every change
- Files stay private and encrypted
- Only you can ever see your clients' data
Send me the signed Chen buyer agreement and its full history.
Your broker · 9:42 AM
- CreatedMar 2, 2026
- Reminder sent · 7-dayApr 25, 2026
- Exported with full historyJust now
Why we built this
“The same story kept coming up: a buyer goes quiet, comes back months later, and signs with another agent — because the agreement quietly lapsed and no one was watching the date. A five-figure commission, gone to an admin gap, not a performance problem. ExactCircle exists to make that impossible.”
It does one job — tracking buyer agreements from signature to close — and does it better than a spreadsheet ever could. We're onboarding our first agents now and shaping every release around their feedback.
Questions
Everything you might be wondering.
Is ExactCircle really free?
Yes — free during early access while we onboard our first agents, with no credit card required. We'll give plenty of notice before introducing paid plans, and early users get preferred pricing.
Is my client data secure?
Signed PDFs live in a private, encrypted store and are served only through short-lived links. Every account is isolated at the database level, so no agent can ever see another agent's records.
Do I have to switch CRMs?
No. ExactCircle isn't a CRM and won't try to replace one. It does a single job — tracking buyer agreements — alongside whatever tools you already use.
How do the reminders work?
Add an agreement's end date and ExactCircle emails you 7 days out, 3 days out, and on the expiry day. There's no calendar to maintain.
Why does this matter now?
Since the 2024 NAR settlement, written buyer agreements are required before touring and brokers must be able to verify them. ExactCircle keeps every signature stored and every expiration tracked.
How long does setup take?
About five minutes. Create an account, add your active agreements (roughly 30 seconds each), and you're done.
Ready to stop tracking agreements in spreadsheets?
Start free in minutes, or book a 15-minute demo to see it work with your real pipeline.
- No credit card
- Free during early access
- 5-minute setup